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ExpoCharger International, Inc. (ECI)
Online event management software. Your show. Your tools. Your way. Your show. Your tools. Your way. Online event management software.

Testimonial

"We increased our sales by 250 companies, and we credit that in part to EXPOCAD Web. New companies, searching for marketing and tradeshow opportunities, quickly converted to first time exhibitors after viewing our exhibit site."
NRPA Exhibits Manager Cynthia Davis, CEM
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ExpoCharger®
ConferenceCharger®
Distributors - Business Development

ExpoCharger

What is ExpoCharger?
Built on the latest Microsoft .NET enterprise technology ExpoCharger provides an efficient, secure and reliable virtual event management solution that won't break your budget. ExpoCharger is our exposition module. ExpoCharger is complete with an interactive CAD-based floor plan, online booth sales, searchable exhibitor and product directories, exhibitor self-maintained digital booths, show guide data collection, comprehensive reports and much more. ExpoCharger can be run on its own or in conjunction with ConferenceCharger, our conference module. Add-ons for ExpoCharger include an Exhibit Space Application module and a Credit Card Payment module.

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How do I buy the software?
You may purchase our event management software from an authorized distributor.

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What is required to install ExpoCharger and ConferenceCharger?
ECI software installs on a Windows 2000 or Windows 2003 server with .NET Framework 1.1 installed. The server should also have all of the current Microsoft service packs installed. The server needs an internet connection with sufficient bandwidth to support your event traffic. To take advantage of the email features, you will need a mail server, but this is not required. The administration forms of the applications are accessed via a Web browser (recommend Internet Explorer 6.x or newer) from any computer.

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How much does the software cost?
Our software is affordable and cost-effective. ExpoCharger and ConferenceCharger modules can be purchased together or individually so you pay for only what you need. The software is licensed on a per-event basis. Multi-event and multi-year discounts are available. Please contact an authorized distributor for specific pricing information.

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Can I get a complete demo of the software?
Yes. Our authorized distributors would be happy to give you a complete demo and to answer any questions you may have. Please contact an authorized distributor for a demo.

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Can ExpoCharger work with my floor plan?
ExpoCharger is designed to support imports of any CAD floor plan drawing. EXPOCAD users enjoy one-click integration with ExpoCharger. That means that an EXPOCAD user can publish the floor plan and exhibitor data to ExpoCharger in real-time and maintain always current data on the event Web site.

For non-EXPOCAD users there are a couple of ways you can manage setting up the floor plan in ExpoCharger:
  1. Work with your decorator. ExpoCharger provides a "Decorator Login" which allows the decorator to access only the floor plan import section--they can import the CAD file and set the import settings.
  2. Do it yourself--this is quite easy and online help is built into every form.

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Can ExpoCharger work without a floor plan?
Yes, you can use ExpoCharger to build your searchable exhibitor lists, product category lists, and exhibitor updateable digital booths. You do not have to load a floor plan. This is ideal for any organizer hosting a virtual-only event.

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Can the ExpoCharger floor plan display "odd" shaped and oriented booths?
Yes, ExpoCharger handles booths of any size, shape or orientation. A tool is provided to allow you to adjust the position of the booth title and booth number to custom fit each irregular shaped booth.

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I have my own exhibitor search lists and digital booths; can I use only ExpoCharger's floor plan?
Yes. We provide the ability for your developers to make URL-based floor plan image requests to our CAD-based floor plan technology. Contact an authorized distributor for more information.

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Can I localize the software?
Yes. You can customize every screen to the language appropriate for your audience. Look for ECI to offer a multi-language version of the software soon.

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Can I change the color and styles of text and other elements of the software?
Absolutely. In addition to the localization editor, you can control every attribute (color, typeface, point size, etc.) of the screen elements within ExpoCharger and ConferenceCharger. An easy to use style editor is included so editing the styles is simple and you can save your styles and import them into your next show.

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Can my exhibitors upload and maintain their digital booth content?
Yes. Each exhibitor receives their own unique login which allows them to build and maintain their digital booth. They can update content and upload files and images to their digital booth. All of this data can then be accessed in a report by the event administrator for use in the show guide.

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Can visitors set up appointments with exhibitors?
A contact form for each exhibitor is available for the attendees to use to contact the exhibitor and schedule meetings. Coming soon, we'll off a more robust appointment scheduler.

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Does ExpoCharger help me with my show guide?
Yes. All of the data that the exhibitors update in their digital booth is available to you in a data file designed to be used in your show guide. You can also run a report to see when each exhibitor last modified their digital booth. This way you will know who has and who has not updated their content and act accordingly.

In addition to the data which appears in the digital booths, some additional fields have been added for collection of show guide specific data such as a company description for the show guide. This allows you to limit the number of words collected for the show guide while still allowing exhibitors more words in their digital booth.

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Can I carry exhibitor data over from show to show?
Yes, you can save ALL of the exhibitor data in ExpoCharger and then import this data into ExpoCharger for your next show.

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What kind of reports can I expect from ExpoCharger?
A number of reports and data files will be available to you. Here is a sampling of them:
  • Digital booth data (all exhibitor data collected)
  • Date an exhibitor last modified their digital booth data
  • Digital booth visitor (traffic) report
  • "My Expo" usage report--see how the visitors used this feature
  • Booths on hold status
  • Digital booth upgrade request
  • Physical booth space request

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How many times can I update or publish the floor plan, exhibitor data and conference data?
There is no limit to the number of updates you can make.

Some companies, typically application service providers (ASP), only include 2-3 updates to the floor plan or other data in the quoted price and require you to pay for additional updates. We all know the floor plan is only useful if it is up-to-date, so think hard about how much that could end up costing you. With ECI software, you are in control of the software and your data, so you can make updates as often as required. Simply upload the updated data and click; it's really that simple.

For EXPOCAD users the solution is even simpler. We have partnered with ACT/EXPOCAD and have created a seamless one-click publish. Please contact ACT/EXPOCAD for more information.

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What happens if there are technical problems? Who do we call and when are they available?
For questions regarding the use of the software, contact your authorized distributor. With questions regarding the hosting of the software, if you chose to select a hosting provider they will have complete customer support in place, typically 24/7, and will provide you with instructions on how to utilize it.

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Can the electronic floor plan be downloaded, printed or ported to a PDA so that it can be carried to the show?
ExpoCharger floor plan views can be printed in several ways using your browser's print button. Firstly, after the attendee creates a personalized tour of the show, they can go to the home view of the floor plan, turn on the "My Expo" icon to identify all saved exhibitors and print that page. Secondly, the attendee can print the digital booth and floor plan data for each exhibitor saved. In this way the attendee gets a zoomed view of the exhibitor's booth as well as the booth highlighted in an overhead view of the complete floor plan.

For EXPOCAD users there is a complete PDA solution available. We have partnered with ACT/EXPOCAD and have created a seamless one-click publish. Please contact ACT/EXPOCAD for more information.

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Is there a separate sales view of the floor plan?
Yes. Visitors and prospective exhibitors have very different needs when they look at the floor plan and, therefore, the floor plan should reflect those needs. ExpoCharger provides two separate views of the floor plan.
  • Sales Person Login: As the show organizer, you can create individual logins for your sales staff. Each sales person can work with prospects online, view available inventory, and place booths on hold for review by the show manager. This is a powerful sales and organizational tool.
  • Sales View: You can opt to have different building layers visible to the exhibitors on the floor plan than the visitors see. It may be helpful to display mechanical information to prospective exhibitors but not to visitors. Prospective exhibitors can turn on and off switches to see exhibitor names, booth numbers, booth status, booth area and booth dimensions. Clicking on an available booth brings up sales contact information as well as a link to a form to request booth space.
  • Attendee View: The attendee view of the floor plan allows visitors to customize their view too. A visitor can turn on and off switches to see exhibitor names, booth numbers, My Expo icons, featured exhibitor icons, and exhibitor logos. Each of these items will appear within the booth they apply to. Clicking on an exhibitor's booth will bring up the digital booth.

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Is there a "sales mode" that I can use to facilitate the booth selling process?
Yes! You can provide exhibitor prospects a special sales view of the floor plan color coded with available, reserved, and on hold booths. An online booth sales form is available to prospects to request the reservation of a booth. And the prospect and the sales person can both navigate the floor plan via a web browser to facilitate a sales discussion. Further, the sales person can code a booth as on hold at any time.

As the show organizer, you can create individual logins for your sales staff. Each sales person can work with prospects online, view available inventory, and place booths on hold for review by the show manager.

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Is online help available?
Online help is built into every screen in ExpoCharger and ConferenceCharger. No matter who you are--organizer, exhibitor, speaker or visitor--comprehensive help is always available and it is customized to apply to the screen you are currently viewing. Access to quick answers will make your online event a success.

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Does the software support metrics?
Yes, ExpoCharger fully supports metric measurements. For most events in the US this is a non-issue, but for international events it is critical.

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Can I provide my decorator with access to download the floor plan in a CAD format?
Yes. ExpoCharger is designed with a special login for your decorator. The decorator will only have access if you provide them the URL and password. You can change the password at any time for security. If you choose to allow the decorator to log in, you can elect to allow them access to one or more floor plan functions: upload a floor plan, layer management and download the floor plan.

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ConferenceCharger

What is ConferenceCharger?
Built on the latest Microsoft .NET enterprise technology ConferenceCharger provides an efficient, secure and reliable conference or meeting planner that won't break your budget. ConferenceCharger is our conference module. ConferenceCharger is complete with a customizable schedule-at-a-glance, searchable sessions and tracks, speaker directory, localization editor, My Expo personal calendar and much more. ConferenceCharger can be run on its own or in conjunction with ExpoCharger, our exposition module.

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How do I buy the software?
You may purchase our event management software from an authorized distributor.

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What is required to install ExpoCharger and ConferenceCharger?
ECI software installs on a Windows 2000 or Windows 2003 server with .NET Framework 1.1 installed. The server should also have all of the current Microsoft service packs installed. The server needs an internet connection with sufficient bandwidth to support your event traffic. To take advantage of the email features, you will need a mail server, but this is not required. The administration forms of the applications are accessed via a Web browser (recommend Internet Explorer 6.x or newer) from any computer.

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How much does the software cost?
Our software is affordable and cost-effective. ExpoCharger and ConferenceCharger modules can be purchased together or individually so you pay for only what you need. The software is licensed on a per-event basis. Multi-event and multi-year discounts are available. Please contact an authorized distributor for specific pricing information.

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Can I get a complete demo of the software?
Yes. Our authorized distributors would be happy to give you a complete demo and to answer any questions you may have. Please contact an authorized distributor for a demo.

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Can I localize the software?
Yes. You can customize every screen to the language appropriate for your audience. Look for ECI to offer a multi-language version of the software soon.

^ top

Can I change the color and styles of text and other elements of the software?
Absolutely. In addition to the localization editor, you can control every attribute (color, typeface, point size, etc.) of the screen elements within ExpoCharger and ConferenceCharger. An easy to use style editor is included so editing the styles is simple and you can save your styles and import them into your next show.

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Can my speakers upload and maintain their photograph, biography and contact information?
Yes. Each speaker receives their own unique login which allows them to build and maintain their profile. They can update content and upload their photo. All of this data can be accessed in a report by the event administrator.

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What kind of reports can I expect from ConferenceCharger?
A number of reports and data files will be available to you. Here is a sampling of them:
  • Sessions
  • Speakers
  • Tracks and Super-tracks
  • Unpublished changes
  • "My Expo" usage report--see how the visitors used this feature

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How many times can I update or publish the floor plan, exhibitor data and conference data?
There is no limit to the number of updates you can make.

Some companies, typically application service providers (ASP), only include 2-3 updates to the floor plan or other data in the quoted price and require you to pay for additional updates. We all know the floor plan is only useful if it is up-to-date, so think hard about how much that could end up costing you. With ECI software, you are in control of the software and your data, so you can make updates as often as required. Simply upload the updated data and click; it's really that simple.

For EXPOCAD users the solution is even simpler. We have partnered with ACT/EXPOCAD and have created a seamless one-click publish. Please contact ACT/EXPOCAD for more information.

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What happens if there are technical problems? Who do we call and when are they available?
For questions regarding the use of the software, contact your authorized distributor. With questions regarding the hosting of the software, if you chose to select a hosting provider they will have complete customer support in place, typically 24/7, and will provide you with instructions on how to utilize it.

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Is online help available?
Online help is built into every screen in ExpoCharger and ConferenceCharger. No matter who you are--organizer, exhibitor, speaker or visitor--comprehensive help is always available and it is customized to apply to the screen you are currently viewing. Access to quick answers will make your online event a success.

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Partners - Business Development

What are the benefits of being an authorized distributor of ECI software?
  • Industry-leading Software: Provide your customers with proven, industry-leading, online event management software.
  • Favorable Margins: ECI provides very reasonably discounted product to its distributors.
  • Advance Notice of Product Releases: In order for our distributors to get a jump on what is coming--prepare sales collateral and train sales personnel--you will receive advanced notice of upgrades and new product offerings.
  • Product Input: ECI will work with its distributors to enhance the product offering based on customer feedback and market demands.
Please contact us for more information.

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Can all customer support and contact to go through my company?
ECI understands the importance of "one-stop shopping." You can sell, train and support event organizers using ECI software. ECI will be available to you for second-level support and training. We will not insert ourselves between you and your customers.

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How does ECI allow me to "brand" the product?
We provide extensive branding flexibility to our distributors. Each distributor will receive a version of our software that allows certain product images and attributes to be overridden. Such images and fields include the product logo, sales contact email address and the customer support links. Please contact us for more information.

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How does ECI help me sell products?
ECI is committed to helping its distributors have a positive experience marketing and selling ExpoCharger and ConferenceCharger.
  • ECI provides a prominent link on its Web site for authorized distributors.
  • ECI provides lead generation tools on our Web site for its distributors.
  • ECI may make available a company representative, for a nominal fee, to participate in sales calls or visits. Additionally, an ECI representative may, for a nominal fee, support you at a client site for pre-sales guidance or post-sales training and installation.
  • Comprehensive sell sheets are provided for each product to guide sales associates.
  • Complete user manuals are provided for each product.

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How does ECI help me after a sale is made?
ECI is committed not only to developing world-class software at modest prices, but also to producing top quality reference materials. The reference material is provided to you at no additional cost. ECI will always be available to your personnel in the capacity of second-level support.

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Does it cost anything to become an authorized distributor?
An authorized distributor is required to purchase a deeply discounted license of the software and to purchase training. The training cost will be rebated back to you as you make sales.

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What sort of exclusivity arrangements will ExpoCharger International make with my company?
ECI will consider an exclusivity arrangement in certain cases. Please contact us with your proposal.

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